Electronic documents contain which of the following that provides data about the document for retrieval?

• A. Indexing
• B. Metadata
• C. Versioning
• D. Footnotes

Answer: (B)

Metadata is the data about a document that makes it searchable and identifiable. It includes details like who created the document, when it was created, the title or subject, keywords, file type, size, where it’s stored, who can access it, and any retention or version information. These attributes let you locate and manage records efficiently, fast, and in a compliant way.

Indexing is related to retrieval but refers to the process of making content searchable, not the data describing the document itself. Versioning tracks changes over time, and footnotes are notes within the content. The data about the document used specifically for retrieval is metadata.